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State debt

State agencies and universities

Notice of Intent to Issue Debt (Exempt Issuers Only)

Who files: Exempt issuers, as Section 181.9 of the BRB Rules defines them.
When: BRB's page gives no business-day deadline. If BRB receives the notice before the final date for posting the next planning session or Board meeting agenda, the transaction goes on that agenda.
How today: Email the completed Exempt Issuer Notice of Intent form and the listed attachments to State Debt Analysts at brbbfo@brb.texas.gov. The attachments are the debt service schedule and bond summary statistics, the cash flow schedule, the Sources & Uses of funds statement, the financing timetable, and evidence of all necessary approvals.
Rule: 34 TAC 181.2 and 181.9
Forms: Exempt Issuer Notice of Intent

Notice of Intent to Issue Debt (Non-exempt Issuers Only)

Who files: An officer or entity proposing to issue state debt or enter into a lease purchase with an initial principal amount greater than $250,000 or a financing term longer than five years. This notice is for issuers that are not exempt.
When: No later than 12 business days before a regularly scheduled planning session. For the November 19, 2026 Board Meeting the due date is October 23, 2026.
How today: Online form. BRB's State Forms page links the Non-Exempt Issuers form on Microsoft Forms. BRB's Notice of Intent web page says that if no Thank You page appears after you submit, call BRB staff at (512) 463-1741 to submit the letter of intent manually.
Rule: 34 TAC 181.2
Forms: Non-Exempt Issuers

State Lease Purchase Application

Who files: Applicants requesting approval of a lease-purchase agreement.
When: No later than 10 business days before the scheduled planning session. BRB advises against executing purchase orders before Board approval. All ESPCs must have all required approvals before the lease purchase application is submitted.
How today: BRB's application page gives one filing rule for its application forms: an electronic copy with an authorized signature, or one application form with original signature and eleven (11) copies.
Rule: 34 TAC 181.3
Forms: State Lease Purchase Application · ESPC Application

ESPC Application (Energy Savings Performance Contract)

Who files: Applicants whose debt or lease purchase relates to an energy savings performance contract.
When: Submit it with the state debt application or the lease purchase application. The ESPC Addendum also goes with a state debt application.
How today: Filed with the main application. BRB's page names the ESPC Application and ESPC Addendum as additional forms.
Rule: 34 TAC 181.3
Forms: ESPC Application · ESPC Addendum

Application for Board Approval of State Bond Issuance (State Debt Application)

Who files: An officer or entity proposing to issue state debt or enter into a lease purchase with an initial principal amount greater than $250,000 or a financing term longer than five years. The Board can grant an exemption from review. Lease purchases use the lease purchase application.
When: No later than 10 business days before the scheduled planning session. For the November 19, 2026 Board Meeting the due date is October 27, 2026. Revisions go in writing at least 72 hours before the board meeting. The Board considers a late application at the regular meeting only with the approval of the governor or two or more board members.
How today: BRB's application page says to submit an electronic copy with an authorized signature, or one application form with original signature and eleven (11) copies.
Rule: 34 TAC 181.3
Forms: State Debt Application · ESPC Application · ESPC Addendum · Derivatives Summary

Final Report (debt issue: competitive sale, negotiated sale or private placement)

Who files: State debt issuers.
When: Within 60 days of the closing of the debt issue (BRB page).
How today: Complete the Excel form and email it to State Debt Analysts at brbbfo@brb.texas.gov. Send the Official Statement, the debt service schedules, the refunded bond debt service schedules if applicable, the Summary of Bond Orders and Allotments, the accretion table if applicable, and the transcript.
Rule: 34 TAC 181.5: within 60 days after delivery and receipt of proceeds; one electronic copy or one original
Forms: Debt Issue Final Report (Excel workbook) · Summary of Bond Orders and Allotments (See example)

Final Report (lease purchase)

Who files: State issuers of lease purchases.
When: BRB's page says within 60 days of the closing of the debt issue and does not separate lease purchases. The rule says within 90 days after signing.
How today: Complete the Excel lease-purchase form and email it to State Debt Analysts at brbbfo@brb.texas.gov, with the same attachments as the debt issue report.
Rule: 34 TAC 181.5: within 90 days after signing for a lease purchase
Forms: Lease Purchase Final Report (Excel)

Semi-annual state debt issuer report

Who files: State debt issuers.
When: By March 15 (six months ending the last day of February) and September 15 (six months ending August 31). The rule also sets 10 business days for swap and variable-rate events.
How today: BRB's captured pages carry no form or instructions. The rule says to file electronically or in original format, with outstanding issues and debt service schedules in digital and hard copy format.
Rule: 34 TAC 181.10

Report on state lending and credit support programs

Who files: The issuers 34 TAC 181.11 covers. BRB's captured pages do not name them.
When: By September 15 of each even-numbered year.
How today: The rule says to file electronically, in a manner the Board directs. BRB publishes the resulting report as a biennial report.
Rule: 34 TAC 181.11

Statewide Capital Expenditure Planning data (CEP)

Who files: Each agency or institution of higher education appropriated funds by the General Appropriations Act, for projects that meet the limits in Senate Bill 1, Article IX, Section 11.03.
When: For the 2028-2029 plan, data collection ran from on or around April 28, 2026 to on or around July 1, 2026.
How today: Enter the data in the Texas Higher Education Coordinating Board's web-based reporting system. THECB forwards it to BRB.
Rule: Senate Bill 1, Article IX, Section 11.03, 89th Legislature
Forms: web-based method of data collection

CEP Reporting Exemption Form

Who files: Agencies with no projects that meet the capital project limits.
When: BRB gives no separate date on its pages.
How today: Fill out the form and email it to capital@brb.texas.gov.
Rule: Senate Bill 1, Article IX, Section 11.03, 89th Legislature
Forms: CEP Reporting Exemption Form

Local debt

Local governments, their bond counsel and advisors

Local Debt Additional Transcript Requirements (ATR) Form

Who files: Local governments. BRB's pages do not say who completes the form.
When: Before the closing on certain local government debt obligations.
How today: Download the Excel form from BRB's Local Government Debt page. BRB's pages do not say where to send it.
Rule: Texas Government Code 1202.008
Forms: Local Debt Additional Transcript Requirements (ATR) Form

HB 3526 Authorized But Unissued Report

File online: HB 3526 Authorized But Unissued Report

Who files: A local government with voter-approved unissued bonds.
When: Annually by September 30 (statute; BRB's page gives no date).
How today: Excel template, Excel format only, emailed to bondelections@brb.texas.gov. File name: [YYYY] [Government Name]- Unissued Bond Report.
Rule: Texas Government Code 1231.026
Forms: Authorized But Unissued Report

HB 3526 Pre-Election Report

File online: HB 3526 Pre-Election Report

Who files: A local government holding a bond election.
When: At least 20 days before the bond election (statute; BRB's page gives no date).
How today: Excel template, Excel format only, emailed to bondelections@brb.texas.gov. File name: [MM.DD.YYYY] [Government Name]- Pre-Election Report.
Rule: Texas Government Code 1231.025
Forms: Pre-Election Report

HB 3526 Post-Election Report

File online: HB 3526 Post-Election Report

Who files: A local government that held a bond election.
When: Within 20 days after the election (statute; BRB's page gives no date).
How today: Excel template, Excel format only, emailed to bondelections@brb.texas.gov. File name: [MM.DD.YYYY] [Government Name]- Post-Election Report.
Rule: Texas Government Code 1231.025
Forms: Post-Election Report

Private activity bonds

Issuers and applicants for allocation

Private Activity Bond Application for Reservation (2027 program year)

Who files: Issuers applying for a reservation. An officer or member of the issuer's board must sign. The authorized representative may not sign unless also an officer or board member.
When: Accepted for filing no earlier than 8:00 AM (CST), October 5, 2026. To enter the lottery, file the complete application by 5:00 PM (CST), October 20, 2026. Later applications are reserved in the order received. The last day to receive a reservation for the 2027 Program Year is 5:00 PM (CST), November 15, 2027.
How today: Email brbpab@brb.texas.gov with one electronic copy of the form, or submit one original hardcopy. BRB does not accept a fax. Send one set of attachments. Questions go to the PAB Administrator at (512) 463-1741.
Rule: 34 TAC 190.2, 190.3 and 190.5
Forms: Application for Reservation · Qualified Mortgage Bond Attachment · Qualified Mortgage Bond Utilization Percentage Attachment · Residential Rental Attachment

Private Activity Bond Application for Carryforward (2026 program year)

Who files: Issuers applying for a carryforward designation. An officer or member of the issuer's board must sign.
When: By December 23, 2026 (BRB, 2026 PAB Important Dates; Gov't Code 1372.042(c); 34 TAC 190.2(j)-(k)). Recycled volume cap goes to traditional carryforward from November 15 to December 31, 2026.
How today: Email brbpab@brb.texas.gov with one electronic copy of the form, or submit one original hardcopy. BRB does not accept a fax.
Rule: 34 TAC 190.2 and 190.4
Forms: Application for Carryforward (2026)

Private Activity Bond Application for Carryforward (2027 program year)

Who files: Issuers applying for a carryforward designation. An officer or member of the issuer's board must sign.
When: By December 22, 2027 (BRB, 2027 PAB Important Dates; Gov't Code 1372.042(c); 34 TAC 190.2(j)-(k)). Recycled volume cap goes to traditional carryforward from November 16 to December 31, 2027.
How today: Email brbpab@brb.texas.gov with one electronic copy of the form, or submit one original hardcopy. BRB does not accept a fax.
Rule: 34 TAC 190.2 and 190.4
Forms: Application for Carryforward (2027)

Private Activity Bond 35-Day Filing (Bond Authorization Requirements Checklist)

Who files: Issuers with a reservation.
When: Within 35 days of the reservation (rule). BRB's 2027 page gives no date.
How today: BRB's page says PAB filings are accepted by email at brbpab@brb.texas.gov.
Rule: 34 TAC 190.1
Forms: Bond Authorization Requirements Checklist

Private Activity Bond closing documents

Who files: Issuers that closed a reserved issue.
When: By the 5th business day after closing (rule). BRB's 2027 page gives no date.
How today: BRB's page says PAB filings are accepted by email at brbpab@brb.texas.gov.
Rule: 34 TAC 190.1
Forms: Closing Documents Checklist · Certification of Delivery · Certification of Delivery (incl. recycled cap)

Private Activity Bond fee forms and payment

Who files: Issuers filing PAB applications and closing documents.
When: Fees must arrive no sooner than 5 business days before the filing and no later than 1 business day after it (rule).
How today: Use the Certification Regarding Fees for physical checks or for ACH transfer. BRB says the Fee Verification Form and any check fees must go to the Comptroller of Public Accounts. The rule names a check to the Comptroller lockbox or ACH, payable to the Texas Bond Review Board.
Rule: 34 TAC 190.5 and 190.8; Texas Government Code 1372.006
Forms: Certification Regarding Fees (Physical Checks) · Certification Regarding Fees (ACH Transfer) · Fee Verification Form